Executive Secretary / HBI Corporate, Corporate Executive , Job #68-14



POSTING DATE: August 13, 2014
JOB#: 68-14
JOB TITLE: Executive Secretary
COMPANY: HBI Corporate, Corporate Executive
SCHEDULE: M-F 8:30 a.m. - 5:00 p.m. - overtime as needed
STATUS: Full Time, Hourly
  • Previous secretarial experience required; previous experience working with senior executive preferred
  • Excellent secretarial and administrative skills
  • Proficiency with MS Office (Word, Excel, Outlook)
  • Excellent typing, grammatical, composition, and telephone skills required
  • Cooperative attitude, sound judgment, flexibility, resourcefulness, and the ability to ensure strict confidentiality of information
  • Pleasant and professional in appearance and manner
  • High level of interpersonal skills; position requires poise, tact, and diplomacy
  • Ability to work late as needed
  • Provide administrative support to the President & CEO, Hubbard Television Group and to the Executive Director, Hubbard Broadcasting Foundation by answering and directing incoming phone calls, sorting and distributing mail and facsimiles, typing and designing general correspondence
  • Interact with other departments and outside organizations, often at senior level
  • Handle confidential and non-routine information
  • Maintains extensive calendar of appointments (Microsoft Outlook); schedules meetings and travel
  • Plans and arranges for all logistical aspects of the company’s annual management meeting; provides onsite support during the meeting
  • Responsible for company monthly newsletter; gather information, ensure accuracy, proofread, format, distribute
  • Plan Company's annual children's holiday party
  • Other duties as assigned
Must be able to perform the essential functions of the job. The Company will make reasonable physical accommodations to facilitate the ability to perform essential job functions.
Job# 68-14
3415 University Ave
St Paul, MN 55114
Fax: (651) 642-4314
Email: apply@hbi.com
No Telephone Calls Please